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Digital Records Management
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NetDocuments provides a single, SaaS-based repository for the entire life cycle of documents and emails,
eliminating the need to move them into another storage location and the headache of purchasing and
managing yet another repository for records retention. Don't you have enough servers and databases
to administer? And most of the features of a records management system already exist in the DMS thus
duplicating interfaces and functionality. NetDocuments simplifies your life.
NetDocuments offers ONE REPOSITORY and ONE VIEW to all your content—from creation
of the document to the final resting stop—for maintaining records retention policies as defined by
the various compliancy regulations for your industry. Documents are simply transformed into an unalterable
record in the same repository and cabinet.
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Single Repository — With NetDocuments you simply keep your documents in the same organizational
structure and folder location as they were in the DMS but with the status changed to a record. Your existing
searches, your workspaces and other views are all maintained but now the profile attributes and contents are
no longer editable.
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Pricing & Features
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Service Requirements
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Getting Started
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Live Demonstration
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Literature
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Top 10 Why NetDocuments
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Document Archiving — NetDocuments provides an automated method for archiving documents, emails,
and images. Consider the document life cycle:
1. Documents are created or imported as work-in-process
documents.
2. Versions of active documents which need to be "frozen"
in time because they were mailed out, faxed, emailed,
or filed in court are canonized and become records.
3. The matter or project associated with the document is
closed.
4. Closed matters or projects as of a particular date
can be printed for verification and auditing.
5. Documents associated with closed matters or projects
can be archived.
6. Archived documents are marked as such and are
unalterable, but retain the same organization and
metadata.
7. Archived documents are subject to retention policies.
8. Retention policies will purge records.
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Purging — All digital files will eventually need to be purged. NetDocuments DRMS provides
the management and enforcement of policies for records retention with multiple rules-based policies for
determining when a record should be purged according to any combination of the following criterion:
1. Based on Matter-type (or area of law or project type).
Each matter should be associated with a particular area
of law.
2. Based upon Matter closing date (or project closing date).
This is a matter-level data.
3. Based upon Jurisdiction. This is a document level profile
field, usually associated with "office".
4. Based upon Client/Matter information.
5. Based upon Document Type.
6. Based upon any Profile information.
For each rule, the service can provide the target date for record or document purging.
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Email capture — When an Email is captured using NetDocuments
Email Management Service it is officially designated as
a record. No alteration can be made to the original email metadata, email body, and email attachments.
EMS supports attachment stubbing and deletion from your Exchange Servers.
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